College of Agriculture, Engineering
and Science (CAES)

Undergraduate

Academic Monitoring and Exclusion

The Academic Monitoring and exclusions Policy applies to all students registered in undergraduate degrees across all Colleges. An extract from the policy is included below for the information of students.

The Academic Monitoring and Exclusion Policy is based on a system of classifying student academic performance as “good academic standing”; “at risk” or “severely underperforming” with appropriate interventions and actions for each category. Every undergraduate student’s performance is assessed at the end of each semester and their status, based on their academic performance at the end of the semester or subsequent supplementary exams, is determined and reflected on the student administration system as “green”, “orange” or “red”.

The aim of this policy is to enable underperforming students to be identified early and offered academic, personal and careers counselling. Appropriate interventions and systems of support are expected to reduce dropout rates and exclusions and to improve throughputs and completion rates.

Specifically the implementation of this policy means that no academically underperforming student will be excluded from the university in their first year of study. However, it also means that if a student does not respond to support interventions and continues to underperform, s/he will be required to appeal for readmission to the same or a different College after three semesters at university. If readmitted and does not meet set probation requirement while on final probation, then the student will be excluded after four semesters and no further appeals allowed.

Appeals are first considered at College level (CEACOM). All unsuccessful appeals will be referred to a university wide committee (AEACOM) for final decision.

Students will finally be excluded from the university on account of poor academic performance after all other avenues have failed to restore their academic performance to the required level.

Exclusion holds for a minimum period of one year unless otherwise stipulated. Thereafter a student may apply for admission to the same or another College at UKZN if s/he is able to demonstrate that s/he has achieved a level of competence satisfactory to the relevant College or has resolved the personal circumstances that led to poor performance. Admission or readmission will be at the discretion of the College to which the student applies and according their admission requirements. Colleges will specify broad guidelines for what will be deemed satisfactory competence level for readmission.

Classification of Academic Performance

Good academic standing (Green)

New students who register for the first time and have not transferred from another College of the university are initially deemed to be of good academic standing and coded green. A student remains coded green provided s/he has passed at least 75% of the maximum expected credit load to date and also has passed 70% or more of the normal credit load this semester. These are regarded as acceptable performance levels; however optional counselling and support is available if requested.

At risk (Orange)

A student who is at risk is required to participate in a compulsory developmental programme including academic counselling, a possible modified curriculum as well as student counselling for personal, life-skills and/or career counselling.

A student may be deemed “at risk” when:

  • his/her performance is above the applicable minimum progression requirements for that qualification or College but is not at the level of “green”, that is, s/he has not passed 75% of the maximum expected credits to date;

  • fewer than 70% of the normal credit load has been passed in the current semester.

  • credits are below the applicable minimum progression requirements for that qualification or College but the student has been registered for 1 semester only, the student is placed on academic probation with specific and realistic conditions. Even if such a student is performing below the applicable minimum progression requirements s/he will remain at risk (orange) provided s/he continues to meet the set probation requirements which are reviewed each semester

Underperforming (Red)

A student will be coded red when his/her performance falls below the applicable minimum progression requirements for that qualification or College and s/he has been registered for 2 semesters or more. The first time a student becomes “red” s/he is placed on strict academic probation. After compulsory academic and personal or career counselling s/he may be permitted to continue in the same qualification or may be advised to redirect to another qualification in the same or another College.

A student will become “red” for a second time if s/he does not achieve the probation conditions set in the previous semester or if, after improving performance for a period, the student again drops below the required levels. In this case, the student must appeal to be readmitted to the same or a different qualification or College. If a student is readmitted following a successful appeal, s/he is placed on final probation with specific conditions to be met and continued academic support.

If a student who was severely underperforming (“red”) responds to interventions, achieves probation requirements and eventually works back to good academic standing (“green”), s/he will be deemed to be rehabilitated and the previous period as “red” will not be considered should s/he subsequently lapse.

If a student does not respond to such interventions and s/he continues to underperform s/he must appeal for readmission and may or may not be readmitted on final probation. If readmitted and still does not respond to interventions while on final probation the student will be excluded. No further appeals are allowed.

Students who transfer between qualifications carry their history and academic status with them. Students will normally only be accepted into a new qualification if they are able to complete the new degree in the maximum time permitted for this degree, which includes the semesters they have already spent at UKZN and for which they may have generated credits towards the new degree.

General Contact Details

Agriculture, Earth & Environmental Sciences

  • Ashwin Manival
    • 033 260 6063
    • manivala@ukzn.ac.za
    • Pietermaritzburg campus


Chemistry & Physics

  • Rogerant Tshibangu 
    • 031 260 7747 
    • tshibangur@ukzn.ac.za
    • Westville campus
  • Ashwin Manival
    • 033 260 6063
    • manivala@ukzn.ac.za
    • Pietermaritzburg campus


Engineering 

  • Godfrey Marumure
    • 031 260  2781
    • marumureg@ukzn.ac.za
    • Howard College


Life Sciences 

  • Boby Varghese
    • 031 260 1592 
    • varghese@ukzn.ac.za
    • Westville campus
       
  • Nozipho Hlalukane
    • 031 260 6393
    • hlalukanek1@ukzn.ac.za
    • Pietermaritzburg campus


Mathematics, Statistics & Computer Sciences

  • Dalia Varghese
    • 031 260 8392
    • varghesed@ukzn.ac.za
    • Westville campus
  • Nozipho Hlalukane
    • 031 260 6393
    • hlalukanek1@ukzn.ac.za
    • Pietermaritzburg campus

 


 

ADO Responsibilities:

  • Implement and monitor academic support programs; such as supplemental instructions (SI), hot seat, and mentorship.
  • Evaluate pass rates for individual courses so as to identify risk courses which require support program, such as SI.
  • Recruit, and train tutors and SI leaders for the above programs.
  • Provide academic counselling to students (one-on-one meetings or through workshops).
  • Evaluate students’ performance and identify those students at risk, and arrange meetings with them to provide counselling.
  • Analyze students’ performance after exams, and evaluate the significance of support programs.
  • Gather information from Class Representatives and address any teaching problems with the lecturers

School of Agricultural, Earth & Environmental Sciences

  • Dr Susanna Kassier                  
  • Rabie Saunders Building, PMB campus
  • kassiers@ukzn.ac.za
  • 033 260 5431


School of Chemistry & Physics

  • Dr Brenda Moodley
  • H Block, Chemistry Building, Westville Campus
  • Moodleyb3@ukzn.ac.za
  • 033 260 2796


School of Engineering

  • Prof Jules Raymond Tapamo
  • Electronic Engineering / UNITE Building, Howard College Campus
  • tapamoj@ukzn.ac.za
  • 031 260 2751/ 1580


School of Life Sciences

  • Prof Andre Vosloo
  • Microbiology, F Block, Level 3, Westville Campus
  • Vosloo@ukzn.ac.za
  • 031 260 1337


School of Mathematics, Statistics & Computer Science

  • Dr Absalom Ezugwu
  • Room 309, Desmond Clarence Building, Howard College 
  • EzugwuA@ukzn.ac.za
  • 031 260 3000

Howard College campus:

  • Ausie Luthuli  |  engineering@ukzn.ac.za  |  031 260 1668|  Higher Degrees
  • Kagiso Molekwa  |  engineering@ukzn.ac.za  |  031 260 3218/ 8038
  • Niloshnee Govender  |  engineering@ukzn.ac.za  |  031 260 7873  |  A – MAG: Higher Degrees
  • Nokuthula Ngcobo |  engineering@ukzn.ac.za  |  031 260 1220  |  MAH – NGI: Higher Degrees
  • Sphele Mkhwanazi  |  engineering@ukzn.ac.za  |  NGO – Z: Higher Degrees


Pietermartizburg campus:

  • Jabulile Gama  |  sciencepmb@ukzn.ac.za   |  033 260 5195  |  A – MM: UGs and Honours
  • Jothimala Manickum  |  sciencepmb@ukzn.ac.za  |  033 260 5811  |  A – MC: Higher Degrees
  • Tamlyn Rose Skye  |  sciencepmb@ukzn.ac.za   |  033 260 6243  |  MD – Z: Higher Degrees
  • Yeki Gasela  |  sciencepmb@ukzn.ac.za   |  033 260 5195  |  MN – Z: UGs and Honours


Westville campus:

  • Bonga Maphanga  |  sciencewst@ukzn.ac.za  |  031 260 7979  |  A – K: UGs and Honours
  • Boniwe Nkosi  |  sciencewst@ukzn.ac.za  |  031 260 8847   |  L – MN: UGs and Honours
  • Dudu Luthuli  |  sciencewst@ukzn.ac.za  |  031 260 7416  |  MO – NT: UGs and Honours
  • Mpho Mkhwanaz  |  sciencewst@ukzn.ac.za  |  031 260 2219  |  Chemistry & Physics and Maths, Statistics & Computer Science
  • Samantha Govender  |  sciencewst@ukzn.ac.za  |  031 260 2349  |  NU – Z: UGs and Honours
  • Trissica Mohan  |  sciencewst@ukzn.ac.za  |  031 260 3220  |  Agriculture, Earth & Environmental Sciences and Life Sciences

All students that have been accepted into residence for 2020 will be required to pay a deposit of R2750. 

Howard College

  • Grace Mdhladhla  |  Mdhladhlag@ukzn.ac.za

 

Pietermaritzburg Campus

  • Mrs Thandi Sibisi  |  sibisit@ukzn.ac.za

 

Westville Campus

  • Ms Elizabeth Matizamhuka  |  Matizamhuka@ukzn.ac.za

Howard College

  • Ms Heather Singh (Helpdesk)
    • Aessupport@ukzn.ac.za
    • 033 260 5695

       

  • Ms Prashna Singh
    • Singhp3@ukzn.ac.za
    • 031 260 1455

       

  • Ms Ronelle Msomi
    • Msomir1@ukzn.ac.za
    • 031 260 1594

       

  • Ms Lala Domelo (Intern Counselling Psychologist)
    • laladomleo@yahoo.com
    • 031 260 2635
    •  

Pietermaritzburg campus

  • Ms Heather Singh (Helpdesk)
    • PMB Campus
    • Aessupport@ukzn.ac.za
    • 033 260 5695

       

  • Ms Shelley Barnsley
    • Barnsley@ukzn.ac.za
    • 033 260 5697

 

  • Ms Rossella Meusel
    • Room 3, Ground floor, Admin
    • meuselr@ukzn.ac.za
    • 033 260 5696

 

  • Mr Sanele Zuma
    • zumas2@ukzn.ac.za
    • 031 260 5709

 

  • Mr Nozuko Nqana 
    • 033 260 6550

 

Westville campus

  • Ms Heather Singh (Helpdesk)
    • Pmb Campus
    • Aessupport@ukzn.ac.za
    • 033 260 5695

       

  • Ms Kike Adewusi
    • adewusi@ukzn.ac.za
    • 031 260 2089

       

  • Ms Nqobile Kweyama
    • KweyamaN2@ukzn.ac.za
    • 031 260 7158
  • Ms Lala Domelo (Intern Counselling Psychologist)
    • laladomleo@yahoo.com
    • 031 260 7572


Please consult our website for more information: aessupport.ukzn.ac.za